The Amend results page can be utilised to create new amendments for students in your Moodle site. You also can view the progress of your amendments at any time, including fully approved, not approved and cancelled requests on the Amend Results page.
Watch a demonstration of the Result amendments workflow (27 minutes)
Note: The video demonstration was recorded in Moodle version 3.9. For updated instructions on how to navigate to the Amend results page, see the instructions below.
Create a new amendment
- To navigate to the Amend Results page, click on More in the top banner menu and select Amend Results from the dropdown list.
- To create a new amendment for one or more students in your Moodle site, click the Create New Request button. A new window will open which will guide you through 3 steps to complete the request.
Step 1: Select students
- Select one or more students, for whom you wish to amend results, using the checkbox to the left of the student row. A student cannot be selected for an amendment when:
- The result has not yet been submitted successfully to Callista via the Submit Results page.
- The student already has an in progress amendment request awaiting faculty decision.
- Where a Moodle site has unit offerings across multiple teaching periods, amendments can only be processed for students from one teaching period at a time.
Note: You can use the filters to bulk select students based on their current results e.g. D, P, DEF, NS etc.
- Click the Next button to proceed.
Step 2: Add amendment details
Amendment details will need to be completed for each student listed as follows:
- Click the Next button to proceed to the final step.
Step 3: Confirmation
- In the section Reviewer/Approver if there are any Select boxes displayed, you will need to make a selection as per instructions from your faculty.
- Tick I Agree checkbox for the Amendment submission statement in order to proceed to press the Submit button.
- Once the Submit button is pressed, you will see a notification as follows: Your amendment request has been submitted for approval. Click the Back to Amend Results button to return to the Amend Results page.
Amend results page
In the Amend Results page you can view a listing of all amendments associated with your Moodle site as follows:
Note: You can use the filter and search to view results amendments for specific offerings or students. You can also filter result amendments based on any of the columns present on the page.
Cancel an In Progress amendment request
When an amendment request has the status IN PROGRESS, it can be cancelled by the person who requested the amendment as follows:
- In the Action column click on the ellipses.
- The Action menu will appear and click Cancel.
- The status of the amendment will update to CANCELLED and is removed from your faculty approver queue for an approve/not approved decision.
Fully approved amendment requests
Once an amendment request has been fully approved and submitted with success to Callista, it will display in the Amend Results page with the status of RESULT AMENDED.
Tip: Hover over the ⓘ icon to view when the result was updated for the student in Callista.
Additionally, the Manage Results page is updated with the amended result for the student in the override column as well as the comment for the result (visible with prefix RM_Amended).
Note: When a student has been approved for special consideration for their scheduled final assessment and this occurs after the Chief Examiner has submitted results to Callista via Submit Results, an automatic result amendment will be created for the update of the student result to DEF. This will be visible in both the Amend Results and Manage Results pages.
If there was an in progress amendment for the student at the time of an automatic DEF result amendment, the in progress amendment will be cancelled by Moodle and the status of that amendment will change to AUTO CANCELLED.