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Supplementary assessment

Supplementary assessments give eligible students another opportunity to pass a failed unit with a maximum result of 50 (P).

The Academic Board is responsible for determining the criteria for supplementary assessments and the Assessment Regime Procedure outlines the process.

Responsibility of the chief examiner

The chief examiner (or delegate) is responsible for:

designing the supplementary assessment to assess the failed learning outcomes.
- This can take the form of a new assessment task, an alternative assessment or resubmission of one of the original assessment tasks (Refer to Section 1.5).
- Where the supplementary assessment is in the form of a scheduled final assessment, it will be delivered as set out in the Scheduled Final Assessments Procedure (Section 2);
notifying students of the criteria by which their performance will be assessed;
marking the assessment according to set criteria; and
making feedback available to students.

How to set up supplementary assessments in Moodle View

Eligibility criteria

Students who meet all of the following criteria are eligible for supplementary assessments:

a mark of 45 to 49 for the unit and the grade is either N or NH. Students won’t be eligible for a supplementary assessment if they receive a grade of NGO or NSR.
the unit Handbook entry doesn't indicate that supplementary assessment is unavailable
students haven’t been granted a deferred or rescheduled deferred assessment for the unit
students don’t have a finding of academic misconduct with a zero mark penalty applied to an assessment task worth 20 per cent or more.

Students must be able to complete the supplementary assessment on the date it is scheduled and within 90 calendar days of the results release date.

Notifying students they are eligible

Students will be notified if they are eligible for supplementary assessments in their results release email. If they do not wish to complete some or all of their supplementary assessments, they can simply choose to not attend the exam or complete the assessment. Their mark will then be finalised based on the assessments they have completed for the unit.

Units, or specific assessments that are part of units, can be exempted from supplementary assessments based on pedagogical reasons which include, but are not limited to, units that are predominantly professional practice, clinical placement, project based, or a unit in an externally accredited course.
Where a unit does not offer a supplementary assessment, approval must be first sought from the Deputy Vice Chancellor (Education) or nominee. Exemption requests can be made using the Supplementary assessment exemption request form. This form must also be used to remove exemptions from units previously approved.
If approved, Student Services will record the exemption in the Handbook (or remove the exemption) on behalf of the unit owning faculty.
Units with competency hurdles
Competency hurdles must include at least one opportunity for additional assessment on the same learning outcomes, for students who complete and fail a competency hurdle. Because of the availability of additional assessment, supplementary assessment is not available for students who fail a competency hurdle and all subsequent additional assessment opportunities for that hurdle.
To enable system setup and add a Handbook statement, a notification of competency hurdles in units can be made using the Supplementary assessment exemption request form (including the removal of competency hurdles). Refer to Result outcome comments for more information on requirements.
Handbook statements
For unit exemptions, the statement in the Handbook is:
Supplementary assessment is not available for this unit. Check the supplementary assessments page for details about exemptions.
For specific assessment exemptions, and for units with competency hurdles that the statement in the Handbook is:
Supplementary assessment is not available if a specific assessment in this unit is failed. Check the supplementary assessments page for details about exemptions.
Moodle information
For units with competency hurdles or exemptions for specific assessment tasks, additional information about the unavailability of supplementary assessment must be added in Moodle against the relevant assessment task to ensure students are aware of what applies for each assessment in the unit.

Result outcome comments (Moodle)

Initial results submission (pre-BOE): The following scenarios outline the comment and, if applicable, the grade override to be applied in the Manage Results page in Moodle at the time the results are submitted, where supplementary assessment isn't available.

Scenario	Manage Results (eLMS)	Comment selected
Academic misconduct investigation in progress.	WH as applied by override	Academic integrity investigation
Academic misconduct finding upheld (that has imposed a zero mark penalty for an assessment worth 20 per cent or more in that unit).	Student final result 45 - 49	Not eligible for NS due to Academic misconduct
Competency hurdle failed, including failing all additional assessments for the hurdle.	Student final result 45 - 49	Not eligible for NS due to failed competency hurdle
Supplementary assessment exemption for a specific assessment task (e.g. lab, OSCE or calculation hurdle) Student not eligible for a supplementary assessment due to pedagogical reasons.	Student final result 45 - 49	Not eligible for NS due to Academic Board approved exemption (as documented in the handbook)

Refer to the Manage results TeachHQ resource for how to apply comments and overrides on the Manage Results page for results submission to Callista.

Result amendments post-BOE: Academic Misconduct

During an academic misconduct investigation, a student’s result must be changed to WH and the following result outcome comment should be selected:
- Academic integrity investigation
If a student has an academic misconduct finding upheld (that has imposed a zero mark penalty for an assessment worth 20 per cent or more in that unit), the following result outcome comment must be selected to prevent students from being eligible to complete a supplementary assessment for their unit:
- Not eligible for NS due to academic misconduct
Any other update must not use the word ‘misconduct’. For example if a misconduct case is dismissed, another phrase should be used instead:
- Finalisation of academic integrity investigation

Competency hurdle failed

If a student has failed a competency hurdle, including failing all additional assessments for the hurdle, the following comment must be selected for the student:
- Not eligible for NS due to failed competency hurdle

Supplementary assessment exemption for a specific assessment task (e.g. lab, OSCE or calculation hurdle)

If a specific assessment task is not eligible for a supplementary assessment due to pedagogical reasons the following result outcome commentmust beselected for students who have failed the assessment task. Unit exemptions must be approved before the start of the teaching period.
- Not eligible for NS due to Academic Board approved exemption (as documented in the Handbook)

Students must complete the supplementary assessment on the date it is scheduled and within 90 calendar days of the results release date. They are notified of the details of the assessment:
- Scheduled assessments: Allocate+ has the date, time and location of the supplementary assessment. The final assessment dates page has the timelines for when assessment details are published to students.
- Assessments in a different format: the faculty must send the student details of the assessment at least five days before the set date/due date.

Faculties can determine which students are eligible for supplementary assessment by running the Final Results report or the Final Results - (Select by unit cd wildcards) report (updated at the time of results release). This report is used to identify all students with non scheduled supplementary assessments. These two reports include a “NS_ELIGIBLITY” field which will show “Will be converted to NS” if the student is eligible for a supplementary assessment.

Faculties can use the Faculty Managed Supplementary Assessment Template as a sample email template to notify students of the details (date, type, venue, etc.) of the supplementary assessment being provided.

Where the student's result is finalised close to the 90 day time limit, the faculty must consider if this was due to administrative delays (section 5.8.2 Assessment Regime Procedure). If this is the case, the scheduling of the supplementary assessment can extend beyond the 90 day time limit but should still be completed as soon as possible.

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