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Manage Results

The Manage Results page enables the ability to apply mark/grade overrides, add comments and confirm results are validated in readiness to send to Callista at the end of a teaching period. The validation step is a critical action to be completed on this page as results can only be sent to Callista once confirmed by a Unit Coordinator or Chief Examiner as validated.

Note: Select the ^ arrow to access the table of contents for the video. The video was recorded in version 3.9 of Moodle. Go to Navigate to Manage Results page for updated instructions.

User access for Manage Results

To access the Manage Results page you must be assigned the Chief Examiner or Unit Coordinator role in Moodle. The Manage Results page can also be viewed (View Only mode) by those assigned the Lecturer or Non Primary Lecturer role. View Only mode does not allow changes to student results, adding comments or confirming results are validated. For assistance with roles in Moodle, please contact your Faculty Moodle administrator.

Prior to accessing Manage Results

Before accessing the Manage Results page, ensure that the marks and grades are correct in the Grader report and that your Moodle Gradebook is set up correctly. As applicable, also ensure that any placeholders for deferred exams or supplementary assessments are set up with the correct maximum grade and configuration in the gradebook. The following requirements must be met:

The maximum grade of the unit MUST equal 100
The minimum grade of the unit MUST equal to 0
The Moodle site MUST have at least one unit offering that has at least 1 active student enrolled
The unit total MUST be unlocked
The unit grading schema is set to Standard or PGO/NGO
The grade recalculation button on the Gradebook Setup page must not be paused.

If one or more of the requirements are not met you will see a warning message indicating which criteria must be met before you can proceed to the Manage Results page. For more information, see Set up the Moodle Gradebook.

If the weighting total of the Gradebook Setup does not equal 100%, a blue information message will display when you navigate to the Manage Results page:

Total weight of all items in the gradebook setup is not equal to 100. It is recommended that you verify the gradebook setup before validating the Results.

This message can be closed and will not prevent you from validating results and submitting results to Callista.

Additionally, Moodle only supports one teaching period at any time in a single Moodle site (as per the unit offering enrolment from Callista). A combination of teaching periods (enrolments for S1-01 and S2-01) in a single Moodle site will cause errors in results submission to Callista. Please ensure that Callista enrolments added to Moodle site are all for the same teaching period and that students are only added to your Moodle site via the unit offering from Callista. For further assistance, contact your Faculty Moodle administrator.

Navigate to Manage Results page

To navigate to the Manage Results page, click on More in the top banner menu and select Manage Results from the dropdown list.
The Manage Results interface will display results for the list of students as per the unit offerings associated with your Moodle site. Click on the plus icons to learn more about each component of the Manage Results interface or read a text version in the accordion below (left to right).

The Validate Results button is a critical feature on this page. Once you are satisfied that student results are accurate, including any overrides, results must be confirmed as ‘validated’ prior to submission to Callista.
Results can be validated for either All Offerings or as individual unit offerings.
The Bulk Apply WH button allows you to select multiple students and change their status to WH with one click.
The View grade distribution button will open a grade distribution report in a new tab. The graphs and information displayed on the page are for the selected unit offering. If there is more than one offering for the Moodle unit, you can change your selection from the dropdown.
All columns can be sorted in ascending/descending order. By default the page is sorted by Family Name in ascending order.
The unit total appears as per the unit total displayed in Grader Report. For example if an assessment mark is applied for a student via the Grader Report or Moodle activity, the unit total in Grader Report will update automatically and so too will the unit total in the Manage Results page.
The synchronisation of results between the Grader Report and Manage Results page will stop once results have been submitted to Callista.
Note: A grade of NH indicates that a student has failed a hurdle. For more information, see Hurdles.
The override column features any adjustment to the unit total that was either applied automatically or manually.
Automatic overrides include:
- Automatic rounding of results as Callista only accepts a whole number. Rounding is configured in Moodle to ‘round off’ to the nearest integer.
- Automatic application of DEF grade when a student has been approved for special consideration for their scheduled final assessment.
Manual overrides include:
- Manual adjustment of the student unit total to either a new mark and grade or a WH grade.
This column displays the status of the student result submission as follows:
- To Validate - The student result has not yet been validated (via the Validate Results button) on the Manage Results page. Results must be validated in order to proceed to submit results to Callista.
- Validated - The student result has been confirmed as validated (via the Validate Results button) on the Manage Results page. A result with this status can be sent to Callista via the Submit Results page.
- Submitted- The student result has been successfully submitted to Callista via the Submit Results page.
- Error - The student result did not submit successfully to Callista. Please contact your faculty administrator for further assistance.
This column features the decision applied by SEBS after determining the outcome for a student request for special consideration for their scheduled final assessment. As soon as a decision is registered in the student management system, the result will be visible to you in this column. The most recent spec con decision will display for a student as follows:
- DEFER - special consideration approved, the student awarded deferred final assessment.
- REJECTED - special consideration application was rejected.
- SENT BACK - SEBS has requested further information from the student to support their application for special consideration.
- CANCELLED - special consideration application cancelled by the student.
- SUBMITTED - the student has submitted an application for special consideration and a decision has not yet been made by SEBS.
When a Spec Con decision is DEFER, the student has been approved for special consideration for their final scheduled assessment. The DEF grade is automatically applied as a result Override for that student.
Results can be viewed for All Offerings which represents all unit offerings linked to your Moodle site. Alternatively results can be viewed by Individual unit offering, for example if your unit is taught across multiple campuses or modes with different academic staff responsible for each unit offering. This is useful when you wish to filter the results on the Manage Results page for one specific unit offering.
When ready to validate results for a unit offering (i.e once you are happy results are looking ready to submit to Callista), results can be validated for either All Offerings or as individual unit offerings. Further detail on this in the Validate Results section below.
The comments column features any comments that were automatically applied or were manually selected (for example when applying a WH grade override). All comments that appear in this column are sent to the student management system Callista.
An example of an automatic comment is when, for example, a DEF grade is automatically applied as a result Override for a student when they are approved for special consideration. The comment that appears is as follows and features the text ‘Automatic’:
Automatic DEF grade applied for an approved Scheduled Final Assessment special consideration application. Spec con approved: 10/10/2021
You can refine the list of students that appear on the page by using the search feature. You can enter search criteria for any of the following columns:
- Given Name
- Family Name
- Student ID
- Comment
When clicking the search button, a search for the text is applied to the list of student results for the column selected and matches are displayed. For example, if Given Name is selected as the search column and I enter the text Sam, all results with the exact Given Name Sam will be returned.
If you are unsure of the full details for search, you can use a wildcard character %. For example if Given Name is selected as the search column and I enter the text S%, all results with the Given Name beginning with S will be returned.
To clear the search, delete the text from the search criteria entry and click the search button.
Click on the Excel button to download a .csv file of all results in the Manage Results page, including any comments, comment history and notes added for the student result.

Apply a mark/grade override

Click on the row of the student you wish to adjust (click any location in the row).
A pop up window will appear containing a section with Student Information and a section titled Manage Results. In Student Information you will see identifying information about the student you selected including Student ID, Name and Offering to which they are enrolled.
In the Manage Results section, you can apply a mark override or WH grade override as required.

1. For a mark override, enter a whole number(mark) in the override box. The Override radio button should be set to Mark.
2. If desired, you can enter notes for qualitative additional detail regarding the adjustment of student final result. These notes stay within Moodle and will not be sent to Callista.
3. Click the Save button to save changes. The pop up window will close and you will be returned to the Manage Results page. The change in student mark/grade will be visible in the Override column as well as any Comment selected.
4. Alternatively to cancel out of the pop up window, click the Cancel button. The pop up window will close and you will be returned to the Manage Results page with no adjustments to student results saved.
1. For a WH grade override, select WH radio button.
2. Set the WH Grade Expected Resolution date. This is the date by which you expect that WH grade to be adjusted to a final result for the student. The date entered will be used by Faculty Professional staff ONLY and is for indicative and follow up purposes. The date does not trigger any automated processes or emails. If the date is unknown, enter the best estimate. For Academic Integrity Investigation, if the date is unknown, enter two months from the current date.
3. Select an applicable comment from the Comment drop down list. Comments saved with a result override for a student will be sent to Callista.
4. If desired, you can enter notes for qualitative additional detail regarding the adjustment of student final result. These notes stay within Moodle and will not be sent to Callista.
5. Click the Save button to save changes. The pop up window will close and you will be returned to the Manage Results page. The change in student mark/grade will be visible in the Override column as well as any Comment selected.
6. Alternatively to cancel out of the pop up window, click the Cancel button. The pop up window will close and you will be returned to the Manage Results page with no adjustments to student results saved.
1. Select one or more students using the checkboxes on the left-most column in the Manage Results page. Alternatively, click on the Select all checkbox in the header to select all the students.
2. Click on the Bulk Apply WH button. A pop up window will appear containing the number of students that were selected.
3. Set the WH Grade Expected Resolution date. This is the date by which you expect that WH grade to be adjusted to a final result for the student. The date entered will be used by Faculty Professional staff ONLY and is for indicative and follow up purposes. The date does not trigger any automated processes or emails. If the date is unknown, enter the best estimate. For Academic Integrity Investigation, if the date is unknown, enter two months from the current date.
4. Select an applicable comment from the Comment drop down list. Comments saved with a result override for a student will be sent to Callista.
5. If desired, you can enter notes for qualitative additional detail regarding the adjustment of student final result. These notes stay within Moodle and will not be sent to Callista.
6. Click the Save button to save changes. The pop up window will close and you will be returned to the Manage Results page. The change in student mark/grade will be visible in the Override column as well as any Comment selected.
7. Alternatively to cancel out of the pop up window, click the Cancel button. The pop up window will close and you will be returned to the Manage Results page with no adjustments to student results saved.
Users with Results admin will be available to override to NSR, SFR & NE grades in the unit.
1. Click on the row of the student you wish to adjust (click any location in the row).
2. A pop up window will appear containing a section with Student Information and a section titled Manage Results. In Student Information you will see identifying information about the student you selected including Student ID, Name and Offering to which they are enrolled.
3. Select grade using override radio button.
4. Click the Save button to save changes. The pop up window will close and you will be returned to the Manage Results page. The change in student mark/grade will be visible in the Override column as well as any Comment selected.
If your unit contains assessment activities that do not have Grade penalties enabled, ensure you manually review and override appropriately to 50 P for any student impacted by the Marking and Feedback Procedure (section 1.14).
1. For a mark override, enter 50 in the override box. The Override radio button should be set to Mark.
2. If desired, you can enter notes for qualitative additional detail regarding the adjustment of student final result. These notes stay within Moodle and will not be sent to Callista.
3. Click the Save button to save changes. The pop up window will close and you will be returned to the Manage Results page. The change in student mark/grade will be visible in the Override column as well as any Comment selected.
4. Alternatively to cancel out of the pop up window, click the Cancel button. The pop up window will close and you will be returned to the Manage Results page with no adjustments to student results saved.

Validate Results

Once you are satisfied that student results are accurate on the Manage Results page, including any overrides, results must be confirmed as validated prior to submission to Callista.

Results can be validated for either All Offerings or by individual Unit Offering. Select the appropriate option from the offering drop down list. By default the drop down is set to All Offerings.
Note: In the scenario where there are multiple unit offerings and you validate results for one Unit Offering then try to validate results for All Offerings, you will be prevented from doing so and a warning message will display. In this scenario, each individual unit offering must be validated separately.

Click the Validate Results button. Clicking on this button will trigger the following:

A check to ensure that all students have a result recorded in the Manage Results page. A warning will appear with a list of students who do not have a result recorded (for example you may wish to award these students a 0, N). Results cannot be validated unless all students have a result in the Manage Results page.
Unit offerings that have been validated can now proceed to be submitted to Callista via the Submit Results tab.
Gradebook Setup will be locked down given that results were validated as per the setup configuration at that time. Changes to assessment weighting, categories, assessment structure, unit settings, hurdles, activity/grade item creation are prevented.
Editing of Moodle activity configurations such as the Grade Type and Category are also restricted. This ensures the Gradebook Setup remains as per configuration at time of result validation.

Note

Assessments can still be graded via Moodle activity or Grader Report directly even after results have been confirmed as validated. However, if you update any grades in the Gradebook after validating results, you MUST reopen the Manage Results page before submitting in order for your changes to flow through.

A pop up window appears identifying which offering/s are about to be validated. Click Confirm to proceed to validate results or click Cancel to return to the Manage Results page.
After clicking Confirm, a validation success message will appear.From here an individual with Chief Examiner access can proceed to Submit Results to send results to Callista. For more information, see Submit results.

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