3. Draft review

Reviewing the draft timetable

The timetable will be released to staff according to the Scheduling Timelines. Change requests can be submitted through the Draft Review form. Timetabling and Venue Services will make every effort to accommodate changes, however sometimes requests cannot be fulfilled due to the impact to student experience (such as reduced class options or a large increase in clashes caused by the proposed change) or space constraints. In such instances, the team will provide a range of alternate options to consider within 3 business days of receiving the request.

Reducing the need for changes to your timetable

Accuracy in timetabling relies on the information gathered during the Data Collection phase. The more information and context provided in initial submissions, the more likely Timetabling and Venue Services will be able to accommodate your requests. When submitting requests please consider:

  • Did I provide this information during Data Collection?
  • Does my request fall within reasonable grounds for change, such as significant student impact?
  • Is there another unit within my school, department or faculty I could request to swap with?
  • Are there alternative options I can provide to ensure my change request can be accommodated, such as changes to the number of activities or planned size of classes, or identifying a range of times or days for on campus changes?

Public holiday arrangements

It is unavoidable that a small number of activities each year will fall on public holidays when the University is closed.

Activities scheduled on public holidays are removed from students’ timetables before the timetable is published. Your preferences for handling any potential activities scheduled on public holidays will be collected during Data Collection, and will endeavour to make these adjustments prior to releasing the timetable in Draft Review. Where needed, we’ll reach out to the appropriate contact to discuss changes prior to releasing the timetable.

Extended field trips may include public holidays if they fall during the teaching period and if the dates and the expectation of attendance are communicated to students at the start of the teaching period and recorded in the Handbook.